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We Do What's Right

Preventing Fraud

When we partner with clients and business partners, it's rarely a simple transaction. We can't just scan a barcode, and they can't tap a credit card to pay for it. Expenses must be carefully documented, supported and reported. Time worked needs to be accurately reflected on each employee's timesheet, then carefully reviewed and approved by their supervisor. And it's up to each of us to keep these records free of fraud.

A man wearing a vest is pointing at a computer screen while seated at a desk with a personal computer.

Roadmap for Success

  • Help maintain accurate records by making sure all timecards, expense reports and client invoices are complete, honest and promptly submitted.
  • If you are a manager, never pressure an employee to alter timecards or expense reports. Make sure employees under your supervision take the breaks they're entitled to and never work off the clock.
  • Hold on to supporting documentation and receipts when necessary.
  • Never deliberately overcharge a client for services. If you discover an overcharge in error, don't ignore it. Speak up and take steps to correct the issue.

A: No. Employees are not permitted to charge the company for using their own property - such as a personally owned condo - without explicit, written approval. This raises serious concerns around self-dealing, conflicts of interest and potential fraud. Prior informal conversations do not substitute for proper authorization. Before any such arrangement could be considered legitimate, it would require documented approval from both the Chief Compliance Officer and the Chief Financial Officer. You should escalate this matter immediately for investigation and guidance.

Putting It Together

CP.0300.11 Anti-Fraud Policy

FN.0500.01 Expense Reporting